How we collect, use and protect your personal data.
This website is dedicated to the KEEPCARING PROJECT (the "Project"). The aim of the Project is to (re-)build wellbeing and resilience of healthcare workforce in EU hospitals by co-creating a multi-faceted non-digital, digital and AI-supported solution package to prevent burnout among (aspirant) healthcare professionals on the individual, team, and organisational level.
Among the dissemination and communication activities of this Project, this website has been created to raise awareness of the (mental) wellbeing burden of health and care professionals and to improve visibility of the Project and findings to a wide range of stakeholders.
The Project's Partners which will process your personal data collected through the website are:
These organisations act as joint controllers of the data collected through the website and used for the dissemination and communications activities related to the Project. You can contact them at contact@keepcaring.eu. They have signed a joint controllership agreement and you can receive an abstract of this agreement by contacting them at the email address indicated above.
This website may contain links to websites operated by third parties. We are not responsible and have no control over how they operate or how they process data. We encourage you to read their privacy notices before using those websites.
The information systems and software procedures relied upon to operate this website acquire personal data as part of their standard functionalities; the transmission of such data is an inherent feature of Internet communication protocols.
This data category includes the IP addresses and/or the domain names of the computers and terminal equipment used by any user, the URI/URL addresses of the requested resources, the time of such requests, the method used for submitting a given request to the server, returned file size, a numerical code relating to server response status, and other parameters related to the user's operating system and computer environment.
This data is necessary to operate web-based services in a secure and stable manner. Data will be deleted immediately after the access or within ten days. The legal basis of the processing is the legitimate interest of the KEEPCARING partners to promote the Project and its activities.
a) When you contact us: if you send an email message to the addresses listed on the website or contact us through the Contact form, we will process your data (name, email address, content of the message) only to reply to your requests. The legal basis is the necessity to perform the contract or take steps at the request of the data subject prior to entering into a contract (Art. 6(1)(b) GDPR).
b) When you subscribe to our newsletter: we will process your name, surname and email address to send you communications about our Project. The legal basis is your consent (Art. 6(1)(a) GDPR).
If necessary, your data could be processed to fulfil a legal obligation. The legal basis is the necessity to comply with a legal obligation to which the controller is subject (Art. 6(1)(c) GDPR). Sometimes we may also need to use your data to defend or establish our rights, on the legal basis of our legitimate interest.
Cookies are small text files stored on users' devices by the server of the website they are visiting and contain information about the user's navigation that can be read by the same server in subsequent browsing sessions. Cookies do not harm the device and enable a better browsing experience. Our website uses cookies. To learn more about the cookies we use, please refer to our Cookie Policy.
As mentioned, browsing data is automatically acquired upon access. On the other hand, you are not obliged to communicate with us — it's all optional. However, if you would like to receive an answer to your questions, you will need to provide us with the data indicated above. Consent for the newsletter is always optional. If you refuse, you will not be updated on news and events concerning the Project.
We can communicate the data to our service providers which carry out some services on our behalf (such as website providers, email service providers and other IT service providers) as data processors in accordance with a data processing agreement. We can communicate the data to other public or private bodies whenever we are obliged to do so to comply with law or regulatory requirements.
We store your data in Europe. However, some of our suppliers when providing their services can access data from countries outside of the EU/EEA, such as Mailchimp (from the US). In these cases, data is transferred only in the presence of the safeguards indicated in the applicable data protection legislation:
For further information about data transfers, you can contact the joint controllers at contact@keepcaring.eu.
The data you provide us through contact forms or spontaneous emails will be retained for the time needed to reply to you and, in any case, for a maximum of six months. Your email address collected to send you the newsletter will be held for the duration of the Project and for a further 2 years. You can withdraw your consent at any time and the joint controllers will stop the processing.
You have certain rights in connection with the data processing:
You can always object to the processing of your personal data for direct marketing purposes and, on grounds relating to your particular situation, you can also object to processing based on the legitimate interest of the controller. You can lodge a complaint with the data protection authority of your country if you believe that your rights have been breached.
To exercise one of these rights, contact the joint controllers at contact@keepcaring.eu.
We keep our privacy policy under regular review and may modify and revise it occasionally. Any information we collect is subject to the privacy policy in effect at the time such information is collected. Any changes we make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by email.
This policy was last updated in April 2025.